Schedule a Zoom meeting using the Outlook add-in

Users can schedule a Zoom meeting without leaving Outlook. Just install the Outlook add-in, and you can use the Zoom menu item to add a zoom link to any meeting, as you schedule them. Please see the following sections for instructions for the Outlook web app and Outlook desktop application (for Mac and PC). 

In the Outlook Web App (OWA)

  1. Open your Calendar in the Outlook Web App and click New event.
     
  2. Fill in your meeting details (Title, Attendees, Date/Time, etc.).
     
  3. Click the three dots in the top toolbar, select Zoom, and then select Settings.
    Click the three dots in the top toolbar, select Zoom, and then select Settings
     
  4. A Zoom window will appear asking you to sign in. Use the link at the bottom to Sign in with SSO.
    A Zoom window will appear asking you to sign in. Use the link at the bottom to Sign in with SSO
     
  5. In the next field, enter UND then click Continue.
    In the next field, enter UND then click Continue.
     
  6. If you receive the Zoom wants to display a new window prompt, click Allow.
     
  7. Sign In with your NDUS credentials.

Note - Signing in to the Zoom for Outlook add-in should only be required once during the initial setup. 

In Microsoft Outlook

  1. From the Outlook Home tab, create a new meeting invitation.
    From the Outlook Home tab, create a new meeting invitation.
     
  2. Select the Settings button from the Zoom section along the right.
    Select the Settings button from the Zoom section along the right.
     
  3. A Zoom window will appear asking you to sign in. Use the link at the bottom to Sign in with SSO.
    A Zoom window will appear asking you to sign in. Use the link at the bottom to Sign in with SSO.
     
  4. In the next field, enter UND then click Continue.
    In the next field, enter UND then click Continue.
     
  5. Sign In with your NDUS credentials.

Note - Signing in to the Zoom for Outlook add-in should only be required once during the initial setup.

Add a Zoom Meeting

  1. Now that the add-in is connected to your Zoom account, configure your meeting settings before clicking Add Zoom Meeting. 
    Now that the add-in is connected to your Zoom account, configure your meeting settings before clicking Add Zoom Meeting. 
     
  2. By clicking Add Zoom Meeting, the meeting information will be automatically added to the body of the Outlook invitation. The Zoom meeting URL is also added to the location for the invite.
    By clicking Add Zoom Meeting, the meeting information will be automatically added to the body of the Outlook invitation. The Zoom meeting URL is also added to the location for the invite.
     
  3. You can treat this like any other Outlook invitation and set availability, occurrence, and categorize as normal.
     
  4. Once the meeting is created, you will be able to change the meeting settings or cancel to remove the zoom meeting information from your invitation.

For more information on the add-in, please visit the Zoom for Outlook Add-In Support Article.

 

Contact Us

Chat with Tech Support Submit a Ticket Call 701-777-2222

Was this helpful?
0 reviews

Details

Article ID: 105821
Created
Tue 4/21/20 9:44 AM
Modified
Thu 4/18/24 12:39 PM

Related Articles (7)

Faculty set up a Zoom Session in Blackboard
This article contains the steps for instructors to follow to create a Zoom virtual room and link within a Blackboard course, using the Blackboard/Zoom integration.
Get started with Zoom
Zoom is a cloud-based videoconferencing and collaboration platform. With Zoom you have the flexibility to create virtual classrooms and invite students to join from their desktop computers, laptops, tablets, and smartphones. Students can also share content from their devices such as PowerPoint presentations, and YouTube videos.  Zoom is available to all faculty, staff, and students for academic purposes.
Sharing Computer Sound During Screen Share in Zoom
The "Share computer sound" option must be enabled in the Zoom desktop client, this option is disabled by default.
Zoom Calendar Add-In and Microsoft Outlook plugin for desktop
Zoom offers two variations of an Outlook integration; the Zoom Plugin and Zoom Add-In. Both of these integrations allow customers to add a Zoom meeting to their Outlook calendar event. The Plugin is an application installation and the Add-In is a native integration in Microsoft Office AppSource.
Zoom Health License (HIPAA Compliant)
The Zoom Health License can be applied to a UND Zoom account and modifies the account to enforce advanced security settings to ensure that any Zoom sessions that the license holder creates and hosts will be either meeting or exceeding HIPAA security guidelines.  These settings already exist within Zoom, Zoom Health just ensures that they are always on for all created sessions.  Such features include the removal of cloud recording access, and enhanced end-to-end encryption settings.  Any user who
Zoom recording error "Recording Meeting does not exist"
Provides instructions for making Zoom recordings available to users that are not logged into their Zoom accounts.
Zoom Security Best Practices
The following measures will increase the security of your Zoom sessions and reduce the chance of unwanted attendees. We recommend using as many of these options as you reasonably can without impacting your meeting operations. If you are discussing any sensitive or confidential information in your meetings, these measures become that much more important.