Recognize & Report Suspicious Emails

Warning! The North Dakota University System (NDUS) has strengthened the data loss prevention for the email system. The NDUS email system already scans for threats such as malware, spam, and phishing. NDUS has added the functionality to scan for the restricted data of Social Security numbers and credit card numbers. The scanning is an automated process meaning no human is looking through email messages. 

The system will prevent emails from sending if it detects what looks like a Social Security or credit card number anywhere in the message. The sender will receive a “message blocked” email stating that the email was blocked along with an attachment of the original email. The intended recipient will not receive anything.

Do not use plain text email for sending or receiving restricted/sensitive data or communications.  Email is subject to open records, and even though exempt information in the email could be redacted, best practice would be to treat plain text email as if it were available to the public.


Recognize an Email Scam

There has been an increase in fraud and scam emails. Currently, this has taken the form of fraudulent job postings. Fake job postings come as unsolicited emails sent directly to your account or through online job listing sites. We advise students, faculty, and staff to avoid being scam victims by following these guidelines:

Danger! Beware if the email or job posting:

• Does not indicate a company name

• Comes from an email address that doesn’t match the company name

• Offers to pay a large amount of money in exchange for little to no work

• Offers you a job without ever interacting with you

• Asks you to pay an application fee

• Wants you to transfer money from one account to another

• Offers to send you a check before you do any work

• Asks you to give your credit card or bank account numbers

• Asks for copies of personal documents

• Says you must send payment by wire service or courier

• Offers you a large payment for allowing the use of your bank account – often for depositing checks or transferring money

• Sends you an unexpectedly large check

  • No legitimate employer will send payment in advance and ask the employee to send a portion of it back. 
  • DO NOT provide any personal information, especially social security numbers or financial information! 

SUBMIT AN EMAIL SCAM REPORT


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