Requesting and Converting a Zoom Meeting into a Webinar

About Zoom Webinar Licenses

You will need to request and have a webinar license confirmation before you are able to convert your meeting to a webinar.

  • Standard Zoom meeting room capacity has increased from 100 to 300 video participants.

To use UND’s Zoom web collaboration platform to host 100 or 500 seat webinars, faculty and staff can request a “webinar” license from the UND Zoom administrators.

Webinars differ from meetings in the following ways:

  • Host can assign up to 50 video panelists
  • Host must specifically turn on audio/video for attendees
  • Attendees cannot share their screens
  • No breakout rooms
  • Question & Answer (Q&A) tool

For more, review the feature comparison.

Webinar attendees receive video and audio content by default but cannot share their video or audio unless the host promotes them to “Panelist”, for more see the Zoom Help Center’s Promote Attendee.

UND Zoom administrators may not be able to apply the webinar license to your account until the day of your event. If this is the case, you are able to create a meeting and send out the meeting invitations ahead of time to your participants. When your webinar license gets applied, you are able to convert your meeting to a webinar.

Step 1: Request the webinar license

Due to the limited number of “webinar licenses” available, UND Zoom administrators may not be able to apply the webinar license to your account until the day of your event. Please submit your request at least 48 hours in advance.

Request a Zoom webinar license

  • If you are requesting a Zoom webinar license for an event that lasts longer than one day, please use the Additional Details field to outline the days required. Please note that the license is only available for a one week lease per request.

Step 2: Create a meeting and invite guests

Create a meeting and send out the meeting invitations ahead of time to your participants. How do I host a Video Meeting?

Step 3: Await webinar license confirmation

Confirmation will be emailed from the UND Zoom administrators.

Step 4: Convert your meeting to a webinar

You will need to have the webinar license applied first before you are able to convert your meeting to a webinar.

When your webinar license gets applied, you are able to convert your meeting to a webinar, using the following steps. All of the links, settings, and data related to the meeting will be retained when it’s converted into a webinar – only the features will change.

  1. Sign into the UND Zoom Portal https://und.zoom.us.
  2. Click on Meetings.
  3. Locate the meeting that you will convert to a webinar.
  4. Click on the hyperlink topic name.
  5. Scroll to the bottom of the page right below “Poll” and “Live Streaming” options.

    Screen shot of Zoom settings
     
  6. Click “Convert this Meeting to a Webinar”.

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Details

Article ID: 106108
Created
Fri 4/24/20 1:06 PM
Modified
Thu 7/30/20 11:55 AM