Upload and share files in TEAMS

There are a couple ways to upload files to Teams. Once you upload a file, you can also share a link to it. That way, you don't have to upload multiple copies of the same file to share it in different places.
Choose file button

Look for the paperclip icon anywhere in TEAMS to attach a file.

Share a file in Chat 


In a message

In Chat, select Attach beneath the box where you type a message. This will upload a copy of your original file. You can also upload a file by going to the Files tab of a chat and select Share.

  • You'll have access to files from your computer, OneDrive for Business account, and any third-party cloud storage you or your admin have added to Teams.

Select Attach beneath the box where you type a message.

From the Files tab

You can also upload a file by going to the Files tab of a chat and select Share.

You can also upload a file by going to the Files tab of a chat and select Share.

Share a file in a Teams channel

Teams channel

Go to the Files tab and select Upload.

Go to the Files tab and select Upload.

Share with people outside your team

If the file is a Word, Excel, PowerPoint or Visio file, the easiest way to share it is to open the file in its corresponding Office for the web or desktop app. Select Share at the top right corner of the window. From there enter the aliases or email addresses of people you want to email the file link, or select Copy Link to choose where you share the link.

Share icon and dialog box in Excel

If you want to share with people outside your organization you may have to select the permissions drop-down (right above where you add the people you want to share with) and select that Specific People can access the file.

Use the link settings dialog to specify permissions for a sharing link

Once you've shared the file, those users can edit the file in real time (unless you unchecked Allow editing in the Link Settings dialog) just like the other members of your team can.

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Article ID: 107806
Fri 5/15/20 11:19 AM
Fri 8/5/22 12:55 PM

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