UIT Is not responsible for the form. For any questions regarding the form please contact procurement @701-777-2711
Non-Standard Form: Software Install
Due to recent North Dakota Law changes, software install requests must now go through the Non-Standard IT Request form in Jaggaer. This article is dedicated to just software install requests and how to fill out the form for those requests.
1. Supplier: First look up the company you're getting the software from. If they aren't listed then look up "University Of North Dakota" and select the "PRIMARY-ACH-ACH: (preferred).
2. Not required, but you can add any attachments that you believe could be beneficial like a quote from the company if you have one.
3. Anticipated Cost: For software installs you can input $0.
4. Procurement Method: The most common procurement method will be for non-catalog purchases under $10,000. If you're unsure, just select "<10K Non-catalog purchase," unless you receive different instructions.
5. New purchase, renewal and/or additional module: Select 'New Purchase' for new software downloads. For software upgrades, click 'Additional Modules'. Use 'Renewals' if the software wasn't processed through this form and needs updating in our system.
6. What is it: For desktop application installs you can select "Software", if it is a website click SaaS.
7. What type: Select the most appropriate option for what the software is.
8. Business Need: Write a brief description of what the issue is.
9. Proposed Solution: Write a brief description of how this software solves that problem.
10. How is this consistent with UND LEADS Strategic Plan: UND LEADS focuses on improving educational opportunities for the UND Community. Describe how this initiative will help you or the UND community in enhancing their education.
11. Who will use this application: Select who will be using this software between students, employees and public.
12. End Users: Select the most accurate option of who the end-users are.
13. Does the request meet any of the following criteria: If your software meets any of the options listed then stop filling out the form and fill out the IT Governance form.
14. Data Classification: Click the ? and review what individual data classifies as and select the correct one.
*NOTE - If the data is public and you haven't coordinated with our Legal Team to review that companies EULA you can request an exemption.
To do so click 'Yes, requesting an exemption' and attach a file of their terms and conditions for that software. You can find their EULA online if you look up "[COMPANY NAME/SOFTWARE] Eula agreement".*
15. Integration: If the software needs to connect to another software click yes and list what software it needs to connect to.
16. Payment Info: If the software processes payment methods you must click yes. If it is a software that allows you to put in just your credit card information to buy products the company offers, you can click No.
17. VPAT: A VPAT (Voluntary Product Accessibility Template) is a document that outlines how a product meets accessibility standards. Many companies provide this document, but some do not. If you can't find it online, please email the company to request it. If they refuse to provide it, you can still submit the form.
18. HECVAT: A HECVAT (Higher Education Community Vendor Assessment Toolkit) is a document that outlines a company's data privacy practices. If you can't find it online, please email the company to request a copy. If they refuse to provide it, you can still submit the form.
19. Notes: You do not have to input anything for this section, if everything else is filled out you can click next.
20. You will be prompted to list the unit price, quantity, description and Catalog Number. If no number is listed you can type N/A.
21. Check all the details to make sure they are correct, then click "Add to Cart". You will need to enter a commodity code; type "Software" and choose the first option, then "Proceed to Checkout".
22. When you reach the checkout page, you'll see some information to fill out on the summary tile to the right. Complete that information and click 'Assign Cart'.
23. Assign the cart to whoever is the designated purchaser, which is either in your department OR someone in the business service center.