Sync MS Teams Files With Desktop File Explorer

Summary

You can sync your SharePoint or Teams files to a folder on your computer where you can work directly in File Explorer and access the files even when you're offline. Whenever you're online, any changes that you or others make will sync automatically.

Body

One of the advantages of Teams is its ability to integrate with OneDrive to synchronize folders and files to your local computer, just like you can with OneDrive. You must already be a member of a Team for this to work. 

Sync TEAMS files

The TEAMS window

  1. Open and Login to Microsoft TEAMS.

  2. In the left-navigation, select Teams, choose the team you want to sync.

  3. Now in the top-navigation, select Files and then Sync.

  4. Follow the prompts to complete the process.

  5. You should now see the synced folders and files in your Windows Explorer.

Screen shot of synced files

Notes

  • By default, when you turn on the sync client for Teams it will sync all the folders and files in that team to your computer.
  • You can treat this folder like any other folder on your computer.  Open and Save files to it and they will be available to other members of your Team.
  • These files are synced.  If you delete from your local folder, it will delete on the web version.  For everyone.  Deleted files can be found in the recycle bin located in the SharePoint view of your Channel files (see step 2).
  • You cannot adjust permissions for this sync.  Everyone who is a Team member has the ability to create and delete folders and files.  Just like they do in Teams.
  • Access to these files is determined by membership to the Team.  It is the Team owner’s responsibility to periodically review membership to determine if access to resources is still appropriate.
  • Large files saved to your local sync folder may take a few minutes to reach all team members syncing that folder.

Details

Details

Article ID: 107695
Created
Thu 5/14/20 3:49 PM
Modified
Wed 10/16/24 1:12 PM

Related Articles

Related Articles (12)

Find and filter files in TEAMS
Filter files to find recent documents, ones that have been created or edited in your channels, or downloaded to your computer.
Get attention with @mentions in TEAMS
Send a co-worker or entire team a notification to get their attention when you use @mention in Microsoft Teams.
Get started with Microsoft TEAMS
Microsoft Teams is the hub for team collaboration in Office 365 that integrates the people, content, and tools your team needs to be more engaged and effective.
Manage notification settings in TEAMS
In Microsoft Teams, you have the control to decide what notifications you receive, where you receive them, and how often you get them.
Meet in a TEAMS Channel
To hold an open meeting with your team members, simply create a meeting in a channel.
Move around during a TEAMS meeting
In Microsoft Teams, you can keep working even while you're in a meeting.
Search or type a command box in TEAMS
You’ve got a few search and filtering options to help you find messages, people, files, and other information shared in Teams.
Send email to a channel in TEAMS
If you want to send an email to a channel in Microsoft Teams, use the channel email address. Once an email is part of a channel, anyone can reply to it to start a conversation.
Show your screen during a meeting in TEAMS
In Microsoft Teams, you can show your desktop, a specific app, presentation, or any file while in a meeting.
Stop Syncing OneDrive and MS Teams Files
Whether you are syncing Teams, SharePoint, or OneDrive folders, you might want to stop, disable, or turn off the sync at some point. The process is the same for all.
Use commands in TEAMS
This mighty tool lets you take quick actions, do searches, and launch apps.
Use your activity feed on the go with Mobile TEAMS
Your Activity feed is a summary of everything that's happened in the team channels you follow. You can get caught up with everything fast.