Viewing and managing scheduled Avaya Cloud Video meetings (Desktop & App)

Desktop and Web

The Upcoming meetings page shows all your scheduled meetings for the next few days. To get to this page, click Video in the left navigation bar, then click Upcoming meetings.

Use the icons at the top of the Upcoming meetings page to do the following:

• Start a video meeting instantly: Click Start, then follow the prompts to connect your audio and invite participants.

• Schedule a video meeting: Click Schedule, then enter your meeting details and adjust your settings.

• Join a video meeting you were invited to: Click Join, then enter the meeting information.

• Share your screen in a nearby conference room: Click Share in room, then follow the prompts.

Hover over a meeting overview in the list below the icons to do the following:

• Join a meeting you were invited to: Click Join, then follow the prompts to connect your audio and immediately join the meeting.

• Click the three-dot More icon at the right to do the following:

• Call into the meeting using Avaya Cloud: Tap Dial in to connect to the meeting audio using your Avaya Cloud extension.

• Connect a team with the video meeting: Click Connect Team then select either:

1. Create new team: All meeting participants are automatically included. In the Members field, you can remove people, or begin typing a name or email address to add people.

2. Use existing team: Choose from a list of your existing teams.

• Copy the meeting link: Click Copy the meeting link then paste the link elsewhere as desired.

• Copy the meeting information: Click Copy meeting info then paste elsewhere as desired. This info includes the meeting link, meeting ID, description, and dial-in number(s) and access code.

• View the meeting details: Click View meeting details to open the meeting details window. This window includes the above meeting information as well as the list of participants.

From this window, you can also do the following:

• Search for participants from the list: Click the search bar.

• Forward the meeting invitation: Click the Forward icon at the top right, then select either Forward by message using the Avaya Cloud app or Forward by email.

• Click the three-dot More icon at the top right to do the following:

1. Connect a team with the video meeting: Click Connect team (see Connect a team with the video meeting above).

2. Send an email to the meeting participants: Click Email meeting participants, then select your email provider and follow the prompts.

• Open the meeting in your connected calendar: Click the Open calendar icon at the top right to be redirected to the meeting window in your connected calendar.