● Simple Syllabus: Allow Instructor/TA to Access Another Instructor's Syllabus

Summary

Instructions for Simple Syllabus admins: How to allow a user to access course belonging to another instructor, so they can copy or review it.

Body

***This is an Internal Knowledge Base Article***

 

On occasion, an instructor may need access to another instructor’s syllabus in Simple Syllabus. One common reason is a full-time instructor might want to copy their syllabus over to sections being taught by adjuncts or teaching assistant. Another reason is an instructor might want to see the syllabus from the prior course instructor. 

Note: Similar to doing a Blackboard Course Copy, you need permission from the owner of the original syllabus or department chair.

Steps

  1. Log in to Simple Syllabus.
     
  2. Click on Admin in the upper right corner of the screen.
    A screenshot of the Simple Syllabus home page, with red boxes around the 'Admin' and 'Roles' buttons. A red arrow points to each one, with 'Step2' for 'Admin', and '3text and arrows pointing to 'Admin' (Step 1), and 'Rules' (Step 2). 
  3. Then click on the Roles tile.
     
  4. Click on the number next to Instructor.
    A screenshot of the Simple Syllabus 'Roles' page, with a red arrow pointing to a red box surrounding the 'Instructor' category with the number of that type of users. 
  5. Search for the Instructor’s name. Or, if you are copying the syllabus for the instructor, search for your own name. Then select Edit.A screenshot of the Simple Syllabus 'Accounts' page. Below the search bar, a table contains the results of a search for users. A red arrow points to the 'Edit' button that appears next to the user to be added.  
  6. Click on the Roles Tab.
    A screenshot of the Simple Syllabus 'Roles' tab/page, with red text and arrows pointing text k \to 'Roles' (Step 6), and 'Add New Role' (Step 7), and 'Syllabus Editor' (Step 8).Rules' (Step 2). 
  7. Then next to the instructor’s (or your) name select Add New Role.
     
  8. From the drop-down menu, select Syllabus Editor.
     
  9. Select the term. If the instructor is trying to copy over a syllabus from a previous semester, you will need to select a term under 'Historic'. If they are trying to copy a syllabus to another section of the course for this semester, you will need to select the current term.
    A screenshot of the Simple Syllabus 'Syllabus Editor' page, zoomed in on the Term selection menu. 
  10. Search for the course and then click Add. A screenshot of the Simple Syllabus 'Syllabus Editor' page, with a new term selected in the drop-don menu, and a course name entered in the 'Search' menu. A red arrow points to the 'Add' button, which is also surrounded by a red box. 
  11. The syllabus will now show up under the Home tab. Go into the syllabus for the course listed under To Do.A screenshot of a user's Simple Syllabus dashboard, with 'To Do' and 'Completed' sub-sections.  
  12. Finally, select the course you want to copy from.
    A screenshot of the Simple Syllabus home page's 'To Do' section. A red arrow points to a course name/number, which is also surrounded by a red box.  
     

Details

Details

Article ID: 158254
Created
Fri 8/22/25 10:17 AM
Modified
Fri 8/22/25 3:15 PM